This Privacy Policy explains how CMIS (Campus Management Information System) collects, uses and protects information when schools, colleges, staff, parents and students use our platform.
Information We Collect
When your institution signs up for CMIS, we collect school details (name, contact information, address) and administrator account information. Once in use, the platform stores the records your staff enter to run the system, including student and staff profiles, attendance, academic records, and fee and payment information.
Fee & Payment Data
Fee payments made via M-Pesa, bank transfer or card are processed through the relevant payment provider. CMIS stores transaction references and reconciliation records so your school can track balances and generate statements, but does not store full card numbers or M-Pesa PINs — those are handled directly by the payment provider.
How We Use Information
Data entered into CMIS is used to provide the school management features your institution has subscribed to — admissions, attendance, fee tracking, reporting, and communication such as SMS and email reminders. We do not sell student, parent or staff data to third parties.
Access & Roles
Access to information within CMIS is controlled by role-based permissions set by your institution — administrators, teachers, parents and students only see the data relevant to their role.
Cookies
Our website uses essential cookies to keep you signed in and remember your preferences. If you leave a comment on the site, you may opt in to saving your name, email address and website in a cookie for your convenience on future visits.
Data Retention & Security
School records are retained for as long as your institution’s subscription is active, or as required by applicable regulations. We use access controls, encrypted connections and regular backups to help protect the data stored on CMIS.
Contact
Questions about this Privacy Policy can be sent to info@cmis.ke.